For Colleges: Connect with YES

YES Prep has a four part process to schedule a high school visit with YES Prep.

First, colleges will be asked to scheduled their visit at least one week in advance.  At the moment we are scheduling for visits between September 8th and December.

Second, students will RSVP for sessions by filling out a digital contact card that will be shared with the colleges.

Third, admission officers will receive their calendar invite with a link to Microsoft Teams. A YES Prep College Counselor will be present on the call to moderate questions and answers, assist the representative with any technology issues, and capture notes to share with other College Counselors across the district.

Fourth, following the event you will get an attendance report with the contact cards, as well as a list of any unanswered questions, and the information of students who asked them, so you can continue connect with students.

Colleges can register for a high school visit using our Microsoft Bookings site.  The same site will be used for both online visits and visiting a campus.  Online visits will be clearly labeled, and on campus visits will be listed as "Visit YES Prep _______"

Register Here

Colleges are asked to booked appointments in advance for adequate time to promote your visit to YES Prep students.  

When scheduling, you will receive an initial confirmation from Outlook. Within 2 to 3 business days, you will receive further communication form a member of our team. 

We will not be utilizing RepVisits as we are using Bookings as a centralized Sign Up System.

YES Prep Public Schools is using Microsoft Teams for College's High School Visits this fall. All YES Prep Students and families actively use Microsoft Teams currently as our LMS. By hosting you on Teams, we are lowering barriers to participation for our students, whether students are learning on campus or at home.

You will have a YES Prep College Counselor with you on the call. They will assist you in moderating the discussion, asking questions to you from the Q&A, and helping you if you have any technical issues.

The visits will be formatted as Teams Calls.  These calls can be interactive, where students can raise their hands, turn on their camera, and ask questions.

If you are interested in learning more about Microsoft Teams, you can find out more on Microsoft's Teams Resource Page.

For students to participate in the High School Visit, they will RSVP for the session in advance.  The RSVP form will include most of the standard fields on university contact cards, including:

• Name
• Contact Information
• Current School Information
• High School Graduation Year / Entrance Term
• Demographics
• Majors/Academic Interest

You will receive this information as a ".CSV" file following your visit with an attendance report.  

You may also share a university specific online form with students during your visit.

We know that High School visits are about connecting with both students and College Counselors, due to their influential role in the students' college application process.  To ensure you have the opportunity to connect with our College Counseling Staff, one YES Prep College Counselor will be your host during this process.  This counselor will be your point of contact.  They would be able to answer any questions you have about YES Prep in advance of the session or help you if you have any technical issues.

During the session, they will help moderate conversations and student Q&A while also capturing information for their fellow counselors.  Each College Counselor will complete a visit report.  This report will include any updates you share that are significant.  These reports will be available to other college counselors who cannot join the call so that they can use the information for their professional development.

Additionally, if you opt into having your visit recorded, the playlist will be shared within our counselor community.  This way, counselors can also review this information to grow their college knowledge and share it with students and families who did not attend the session when discussing their college lists. 

YES Prep is excited about how virtual visits open up new possibilities for High School Visits. College and Universities have shared how they are changing their formats to make these programs engaging. Some possibilities are:

• Invite YES Prep Alumni at your University to do a panel during the presentation or Q&A portion.
• Having an admissions student ambassador serves as a co-presenter to include a student's voice.
• Offering a campus visit for a specific field of majors that your college is promoting enrollment in, and inviting a faculty member from that department to join you.

Additionally, when registering for your session, there is a space for you to share two-to-three sentences about your University or your session that we will use to advertise the campus visit.  

YES Prep recognizes the technology barriers that can prevent access to educational programs, including campus visits. To close the gap to access, YES Prep is providing devices and/or WiFi to all students in grades K – 12 who need them, whether they're learning virtually or in-person. YES Prep has committed to a 1-to-1 laptop program for our students, so all YES Prep Students will have the equipment necessary to access the campus visits whether they are studying in-person at our schools or at home.

We are utilizing Microsoft Teams this fall as YES Prep's learning management system.  By using the same environment for your high school visit, we are working to remove additional barriers for our students and families.